5 Outdoor Wedding Planning Tips
5 Outdoor Wedding Planning Tips
- Sketch out the itinerary early: Before you sign the contract with your chosen venue, discuss in detail your vision with the coordinator, and before you leave, be perfectly clear on what’s permissible and what’s off-limits. If you’re envisioning dancing the night away under the stars, you don’t want to find out three weeks before the big day that the venue has restrictions on equipment and noise. Before you sign any contract, have your itinerary ready and discuss it from start to finish.
- Plan your equipment needs: One thing to know about holding a wedding venue in a less conventional spot is venues can vary wildly on what they can provide for you in terms of supplies and equipment. Take time to walk through the entire event so you’re clear on what you may need to supply yourself. Even if a venue lacks essentials like power outlets and bathroom stalls, don’t give up. There are affordable solutions out there to help you upgrade the space to a fully functional venue. Your local rental store, for example, is an essential stop for anyone planning a wedding. In addition to all the wedding gear you could need, from decorations to seating, they also have lots of other equipment and ideas to help you plan the perfect outdoor event.
- Always have a Plan B: It’s impossible to predict what the weather will bring for an outdoor wedding, which can add uncertainty. But you can reduce the stress by planning for the worst conditions. Is hot and humid weather a possibility? How about a thunderstorm? A deposit on a rented air-conditioned tent and a set of misting fans can be a smart move. You may not end up needing these, but your peace of mind will be worth every penny.
- Set up a kids’ station: Many outdoor reception spaces have a built-in advantage for hosting pint-sized guests: There’s more space for them to stretch their legs and be kids without disrupting other guests. Create a kid-friendly corner featuring games, activities or even a rented inflatable bounce house that lets kids be active and let off some steam. They’ll be thrilled (and so will their parents).
- Encourage exploration:If the big event is held in a public place, help your guests fully appreciate the experience. Does the park have a hiking path that leads to a beautiful waterfall? Have maps printed and leave out a stack for those who decide to take a little break. Are you getting married in a beautiful garden at a historic mansion? Ask the venue if you can take extra brochures to offer the guests, or set aside time for special guided tours. This is a sure way to show consideration for your guests and make the day memorable.