Rental Essentials for the Ultimate Company Picnic

New to planning company picnics? It can be hard to wrap your head around, but we’re here to help. Keep reading for a rundown on all the rental essentials, items to instantly upgrade your event and truly unique rentals to make your event shine.

The basics

Let’s start with the most necessary items — tables and chairs! After all, guests need a place to socialize and take a breath from the action. Does the venue have enough tables and chairs for the number of people attending? If it’s a small gathering, they might. For most corporate gatherings, though, rental will come into play. Company picnics can get notoriously large as it’s an event for both employees and their families. Adding spouses and children into the mix can instantly double or triple the attendee list. If you don’t have a set guest count, err on the side of caution with more seating than you estimate is needed.

Next up, the food. Cookouts are a common choice for picnics, as are grab-and-go items like sandwiches and pre-packaged sides. No matter which type of meal your client chooses, hop on a call with the caterer to see what items they’ll need to bring it to life. For them to whip up the desired menu, you may need to rent a grill, chafing dishes, serving equipment and more.

Your local rental store is a great resource for any company picnic rentals you need. Regarding beverages, the main concern is keeping them cold. Especially during a hot, outdoor event, guests find refuge in an ice cold drink. Not many venues have enough fridge space to store drinks for a large crowd. That said, coolers and tubs are the perfect alternative.

Simply fill them with ice and add your canned or bottled drinks on top to ensure they’re cold and ready for the taking.

Adding elegance

Depending on the event’s formality, your list of company picnic rental necessities might be a
tad longer. Perhaps you need one or more tents to provide shelter from the scorching summer sun, fans or portable A/C units to outfit the tents, tablecloths and silverware, audiovisual equipment for presentations and portable power to keep it all going.

Sometimes, a few more bells and whistles are exactly what you need. No matter the client or how high-end the company picnic needs to be, you can make it happen in partnership with your local rental experts.

Bringing the entertainment

Now, for the fun. These rental items aren’t luxurious or necessary, but guests will remember them for years to come. Add a fun twist to a company picnic with activities both adults and kids will enjoy. Here are a few examples to get your company picnic ideas flowing.

• Oversized yard games
• Volleyball net
• Bingo supplies
• Carnival games
• Dunk tank
• Frozen drink machine
• Photo booth
• Bounce houses
• Inflatable games
• Helium tank for balloons

Establishing a relationship with your local rental store employees can help bring your vision to life. Their knowledge can help solve any issues you experience throughout the planning process. Think of them as your trusted event-planning partner. If you don’t have a rental store relationship yet, use the store locator above to get started. It will help you find the rental store options near you.