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Casino Night Planning Checklist
If you are not sure where to begin planning your casino night, the following checklist can guide you through the process. Your ARA-affiliated rental store professionals also can advise you on how to make your casino night a success.
  • Estimate the number of guests. You often can estimate the number of guests easier if the casino night is for a party and you only have invited a set number of guests or if it is limited to those registered for a trade show. It is often more difficult to guess how many people might attend a casino night advertised as a fundraiser. To aid in planning, you may want to offer a discount to those who purchase tickets before the day of the event.
  • Know the gambling laws of your state. Then, structure your event according to these laws. Always use only play money or tokens. Ask your rental store professionals for more information.
  • Rent enough casino games. The table below indicates how many players the different types of rented casino games can accommodate. Use it as a guide for deciding how many of each casino game you will need to rent for your planned number of guests. Keep in mind that the popularity of blackjack means that you should rent more of those gaming tables than the other ones.

 Maximum Players Per Game
 Game  Players
 Blackjack, 6-foot table  7
 Craps, 8-foot table  9
 Craps, 10-foot table 12
 Craps, 12-foot table  15
 Roulette wheel, 8-foot table  10
 Poker, regular, 8-foot table  6
 Poker, Texas hold ‘em, 8-foot table  10
 Slot machine  1

  • Find an appropriate casino night setting. Once you know what casino games you will rent, you will have a good idea of how much space you will need for your event.
  • Set a date. To help ensure good attendance, avoid having your casino night on the evening of another large planned event.
  • Announce event. After you settle on the when and where of your event, you can send out invitations or advertise your casino night.
  • Provide trained dealers. Make sure that you provide training to the dealers at your rented casino gaming tables so that they can act professionally and can explain the game to any novice gambler guests.
  • Offer prizes. Competition for prizes will help keep your guests interested in playing the rented casino games. If appropriate, arrange ahead of time for companies or individuals to donate prizes for your event. At the end of the event, you then may allow guests to use their winnings to buy prizes, bid on auction items or obtain raffle tickets for a prize drawing. You also may choose to award a prize only to the night’s biggest winner. Offering consolation prizes to those who lose all their play money may keep them in good spirits.
  • Provide alternative entertainment. To keep guests entertained until the end of your casino night event, you may want to provide some form of entertainment other than the rented casino games, in case they lose their money early in the evening. For example, you could hire a band or DJ and offer dancing. Another option to consider is having a Las Vegas-type performance, an Elvis impersonator or a magician.
Contact your local, ARA-affiliated, rental store for information on available rental products and services to meet your casino game needs. To locate the rental store nearest you, use the Rental Store Quick Locator above.

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